We are Paye Pass Software Solutions Limited (“we”, “us”, “our”), trading as Paye Pass, registered in England with Company Number 12552735. Our registered office address is at 1 Mann Island, Liverpool, England, L3 1BP.
We are a software provider that provides businesses with access to payroll software services.
Our website is www.payepass.com (“our site”).
If you need to contact us in relation to this Statement, you can do so by letter addressed to the Managing Director at the above address, or by email to askus@payepass.com
1. ABOUT THIS STATEMENT
1.1 This Statement relates to actions and activities during the financial year 2021 to 2022.
1.2 It covers our business activities and sets down our commitment to preventing slavery and human trafficking in our business activities and the steps we have put in place with the aim of ensuring that there is no slavery or human trafficking in our own business and supply chains.
1.3 We all have a duty to be alert to risks, however small. Staff are expected to report their concerns and management to act upon them.
2. RESPONSIBILITIES AND SUPPLY CHAINS
2.1 Responsibility for our anti-slavery initiatives is as follows:
a) Policies: The Managing Director is responsible for creating and reviewing policies by looking at best and industry practice and adapting those to our needs.
b) Risk assessments: The Director is responsible for risk assessments in respect of human rights and modern anti-slavery by a process of an annual review of processes and procedures and the practical impact of our activities on our workers, suppliers, and customers.
c) Due diligence: The Managing Director is responsible for due diligence in relation to identifying instances of modern anti-slavery and human trafficking.
2.2 We ensure that all parties in our supply chain agree to this Statement and have a corresponding statement of their own.
3. TRAINING
To ensure a good understanding of the risks in our business and supply chains, all staff are required to renew their training annually to ensure increased awareness of the issues and to act as a reminder to look out for and how to identify, modern anti-slavery practices.
4. POLICIES
4.1 We encourage all our workers, customers, business partners and others to report any concerns related to our direct activities or our supply chains to the Managing Director, without fear of
recrimination.
4.2 The Company’s Corporate and Social responsibility policy summarises how we work responsibly with suppliers and local communities.
5. DUE DILIGENCE PROCESSES
5.1 The Company undertakes due diligence when considering taking on new suppliers, and regularly reviews its existing suppliers. The Company’s due diligence process includes:
a) checking the identity and business details of clients and agencies;
b) building long-standing relationships with suppliers and making clear our expectations of business partners;
c) evaluating the modern anti-slavery and human trafficking risks of each new supplier and client;
d) introducing contractual requirements to ensure that those we contract with also respect the principle of and implement measures with a view to combating modern slavery.
6. PERFORMANCE INDICATORS
6.1 We use the following key performance indicators to measure how effective we are in ensuring slavery and human trafficking is not taking place in any part of our business or supply chains:
a) use of labour monitoring and payroll systems;
b) providing National Living Wage or National Minimum Wage, as appropriate;
c) providing paid holiday entitlement and access to full employment rights for workers; and
d) requiring suppliers and customers to afford rights to workers as required by law.
7. REVIEW
This Modern Slavery and Human Trafficking Statement has been approved and authorised by the Managing Director. The Company is fully committed to its implementation.
8. CHANGES TO THIS STATEMENT
8.1 We may change this Statement from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects it.
8.2 Any changes will be made available on our website.